Invoicing-intensive sector
Accurate timesheets, invoices rejected all the same
Remediation of temporary staffing e-invoices: timesheets, charge-out coefficients, expense rebilling and multi-site invoicing.
What breaks in this sector
- The timesheet is approved, yet the invoice derived from it is disputed line by line.
- The charge-out coefficient does not appear in a form your client’s automated validation can use.
- Rebilled expenses — travel, meal allowances, equipment — are treated as ordinary lines and trigger VAT rejections.
- One client requires a breakdown by site, department or purchase order that your payroll system does not produce.
The systems involved
- Agency management software
- Payroll
- Client portals
- Accounting
The flows and messages at stake
- Normalised invoice
- UBL
- Timesheets
- Expense rebilling
What we take on
From timesheet to invoice
Checking the approved-hours → invoiced-lines chain, so gaps show up before sending.
Coefficients and rates
Carrying the coefficient and hourly rate in fields the recipient can actually read.
Expenses and disbursements
Separating rebilled expenses from amounts excluded from the taxable base, with the matching VAT categories.
Per-client breakdown
One flow, split by site, department or order according to each client’s rules.
What we find next
The most frequent observation next: timesheets re-keyed from a client portal into the agency system, every week, by the same people.
Identify automation opportunitiesAccurate timesheets, invoices rejected all the same
We don't start by selling you software. We start by understanding what is broken.